THE AUTOMATIONS · SHOWN, NOT DESCRIBED

The six systems we build most.

Workflows most firms think require people actually require systems. Each card shows the run log — exactly what the automation does, step by step.

PLAYBOOK 01

The 45-Second Reply

Every lead answered in under a minute, in your voice, any hour.

  1. 00:00New lead arrives from Zillow or your site
  2. 00:09Contact lands in your CRM
  3. 00:22A reply is drafted in your voice
  4. 00:45Done — warm lead, already answered

45sINQUIRY TO FIRST REPLY · ≈4 HRS/WK BACK

PLAYBOOK 02

The Long Nurture

A full-year cadence that stands down the second the lead replies.

  1. day 1A check-in text, in your voice
  2. day 7A market note for their zip
  3. day 14"Still looking?"
  4. on replyHalt — you take over live

12 moNEVER FORGETS · ≈5 HRS/WK BACK

PLAYBOOK 03

The Investor Digest

Every investor gets a personal deal sheet, weekly, assembled by no one.

  1. alwaysListings and price drops watched
  2. alwaysChecked against every buy-box
  3. fri 7amA digest per investor, sent from your address
  4. fri 7:06Logged — replies noted in your CRM

weeklyPER-INVESTOR DIGEST · ≈3 HRS/WK BACK

PLAYBOOK 04

The Comp Runner

An address goes in; a branded comp report comes back in minutes.

  1. 00:00Address dropped in a form
  2. 00:10Solds and actives pulled, matched to radius
  3. 01:30Branded as a PDF in your template
  4. 02:00Delivered — ready for the appointment

2 minADDRESS IN, REPORT OUT · ≈2 HRS/WK BACK

PLAYBOOK 05

The Transaction Rail

Contract to close with no deadline living in anyone's head.

  1. day 0The checklist spins up, docs requested from every party
  2. dailyNudges sent until each doc lands
  3. T-3 daysFlagged — warned before every deadline
  4. closeArchived — full file zipped

0DEADLINES CARRIED BY HUMANS · ≈4 HRS/WK BACK

PLAYBOOK 06

The Review Engine

The review ask and the referral ask, timed right, every close.

  1. +2 daysThank-you and review ask sent
  2. on 5★Guided to Google or Zillow
  3. +6 moHome-anniversary check-in
  4. +12 moReferred — the referral ask, timed right

100%OF CLOSINGS ASKED · ≈1 HR/WK BACK

Hours are typical figures for a producing agent. Your audit decides which systems get built, and replaces every estimate with your real numbers.

WHY IT HOLDS UP

You're never trapped.

We build, own, and run the automations, so keeping them alive is our job, not yours. On retainer you also have someone to ask — any question, any time, with no per-question bill. Your data and accounts stay in your name and leave with you any day, and every workflow is documented, so nothing here is a black box.

100%

Your data & accounts

Contacts, CRM, and records stay in your name from day one — exportable any day.

24/7

Run & tuned

Failures page us, not you — fixed within one business day, and tuned every month.

0

Black boxes

Every workflow is documented — written so any competent builder could rebuild it cold.

See how a build actually runs, week by week →

Your build starts with the audit.

We don't sell these off the shelf. Every build is scoped from what your audit actually finds. Two weeks, $1,250, credited in full.

Book a 30-minute scoping call

REPLIES WITHIN ONE BUSINESS DAY

Or send the details in writing → · vesaam@talosproperty.com